Executive Assistant

Job Overview

DHL Supply Chain is seeking a passionate and energetic Executive Assistant to be based in Dubai, United Arab Emirates. The role involves providing high-level administrative support to CCO, COO, and VP HR, ensuring smooth operation of their daily activities by managing complex schedules, coordinating communications, and special projects.

Company Overview

DHL Supply Chain is the world’s largest contract logistics specialist, offering customized logistics solutions based on globally standardized warehousing, transportation, and integrated services components. The company is at the forefront of the logistics industry, shaped by globalization, digitalization, and e-commerce, and is committed to delivering excellence.

Quick Details

• Salary Range: Market Competitive
• Job Type: Contract
• Qualifications: Bachelor’s Degree
• Experience: 5+ Years

Key Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Support day-to-day office support, including typing, filing, and managing office supplies.
• Arrange domestic and international travel for executives and hosted business travelers.
• Handle sensitive information with the highest level of confidentiality and discretion.
• Manage event planning for office functions, Exco meetings, town halls, and conferences.

Requirements

• Exceptional ability to manage and prioritize multiple tasks and projects simultaneously.
• Strong time management and organizational skills to ensure deadlines are met and schedules are maintained.
• Meticulous attention to detail to ensure accuracy in financial transactions and travel arrangements.
• Excellent verbal and written communication skills and strong interpersonal skills.
• High level of integrity and professionalism in handling sensitive and confidential information.
• Minimum of 5 years of experience as an Executive Assistant or in a similar role.

Benefits

• Opportunity to work with a leading global logistics company.
• Exposure to managing multiple C-level executives.
• Dynamic and collaborative work environment.
• Professional development and growth opportunities.
• Be part of a team connecting people and improving lives.
• Experience working in a matrix organization within a multi-national environment.