Executive Assistant, Chief of Staff & Corporate Secretary
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| Company Name | HOOPP (Healthcare of Ontario Pension Plan) |
| Company Type | NGO |
| Job Type | Full-Time |
| Salary Range | Market Competitive |
| Location | Toronto, Ontario, Canada |
| Qualifications | None / No Formal Education |
| Experience | 5 Year+ |
Job Overview
The Executive Assistant (“EA”) provides proactive, high-level administrative and organizational support to the Chief of Staff & Corporate Secretary (“COS/CS”) and her direct reports. This role ensures seamless coordination of the executive’s activities through effective scheduling, communication, and workflow management — all delivered with professionalism, discretion, and sound judgment.
Company Overview
HOOPP (Healthcare of Ontario Pension Plan) is a multi-employer defined benefit pension plan for Ontario’s hospital and community-based healthcare sector, established in 1960. It serves more than 460,000 members at over 670 employers. HOOPP aims to provide a stable and reliable pension for life.
Quick Details
- Salary Range: Market Competitive
- Job Type: Full-time
- Qualifications: None
- Experience: 7+ years of executive administrative experience
Key Responsibilities
- Manage and prioritize the COS/CS’s calendar, correspondence, travel, and meetings.
- Provide administrative and scheduling support to the COS/CS’s direct reports.
- Prepare and format agendas, briefing materials, and documentation for meetings with the CEO, Board of Trustees, and Executive Team.
Requirements
- Post-secondary education in Business Administration, Office Management, or equivalent experience.
- Minimum of 7 years of executive administrative experience in a corporate environment.
- Advanced proficiency with Microsoft 365 (Outlook, Planner, Teams, Excel, SharePoint).
Benefits
- Membership in HOOPP’s defined benefit pension plan.
- 100% company-paid extended health and dental benefits.
- Learning and development initiatives.