Executive Assistant to the Head of the Office

Job Overview

Hanson Search is seeking an Executive Assistant to the Head of the Office in Abu Dhabi, United Arab Emirates. This crucial role involves providing high-level administrative and strategic support to executive leadership, ensuring the efficient operation of the office within a global executive search and talent advisory firm. The ideal candidate will manage complex schedules, communications, and projects, contributing significantly to the firm’s operational excellence and client service.

Company Overview

Hanson Search is a global executive search and talent advisory firm specializing in identifying and placing C-suite and functional leaders across diverse sectors, including communications, marketing, public affairs, and finance. With consultants in the UK, Europe, the US, and the Middle East, they deliver international search capabilities alongside talent advisory services such as benchmarking, succession planning, and executive assessment. As a certified B Corporation, Hanson Search is dedicated to championing diversity, promoting responsible recruitment, and fostering sustainable growth for both clients and candidates.

Quick Details

• Salary Range: Market Competitive
• Job Type: Full-time
• Qualifications: None / Open to all applicants
• Experience: 5 Year+

Key Responsibilities

• Provide comprehensive administrative and strategic support to the Head of the Office, managing complex calendars, travel arrangements, and appointments.
• Prepare, proofread, and edit confidential correspondence, detailed reports, presentations, and other critical documents for executive review.
• Serve as the primary point of contact for internal and external stakeholders, expertly screening calls and emails and handling inquiries with professionalism and discretion.
• Coordinate and organize high-level meetings, including meticulous agenda preparation, accurate minute taking, and diligent follow-up on action items.
• Assist proactively with special projects, in-depth research, and various ad-hoc tasks to directly support the strategic objectives of the executive team.
• Maintain the highest level of confidentiality and discretion in all executive, client, and company-related matters.

Requirements

• Proven, extensive experience as an Executive Assistant or in a similar senior administrative support role, preferably within a fast-paced professional services environment.
• Exceptional organizational and time management skills, with a demonstrated ability to multitask, prioritize effectively, and meet tight deadlines.
• Superior communication skills, both written and verbal, with an impeccable attention to detail and strong interpersonal abilities.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with other relevant administrative software.
• Ability to work independently, exercise sound judgment, proactivity, and initiative in a demanding setting.
• Unwavering commitment to maintaining strict discretion and confidentiality in all aspects of the role.

Benefits

• Opportunity to work closely with and provide strategic support to senior leadership in a dynamic, global executive search firm.
• Competitive salary and a comprehensive benefits package designed to reward high performance.
• Significant professional development and career growth opportunities within an internationally recognized B Corporation.
• Be an integral part of a company deeply committed to ethical recruitment, diversity, and social responsibility.
• Access to an engaging, collaborative, and highly supportive international work environment.
• Direct contribution to high-impact executive search processes that shape global leadership teams.