Part-time Office Assistant

Job Overview

The Luxembourg Space Agency (LSA) is seeking a Part-time Office Assistant (m/f) to support its reception and daily operations. This is a 1-year fixed-term contract (50% part-time) role based in Luxembourg. The position requires strong organizational and communication skills, with a focus on ensuring smooth administrative operations and professional representation of the agency.

Job Responsibilities

Welcome visitors and manage reception services.

Manage calls, emails, mail distribution, and general correspondence.

Prepare and organize meeting rooms.

Assist with travel bookings and meeting arrangements.

Support inventory and office supplies management.

Maintain shared spaces and ensure replenishment.

Assist in planning and coordinating internal/external events.

Provide back-up support to the Office Coordinator.

Requirements

• Bac+2 degree in business administration (Bachelor’s preferred).
• 0–2 years of experience in administration, office support, or assistant role.
• Fluent in French & English; knowledge of German/Luxembourgish is a strong asset.
• Excellent communication and interpersonal skills.
• Strong IT skills (Word, Excel, PowerPoint, collaboration tools).
• Reliable, solution-oriented, and able to handle confidential information.
• Team player with a proactive and adaptable mindset.
• Availability every working day (mornings or afternoons).

Benefits

• Varied responsibilities in a professional and multidisciplinary organization.
• Opportunity to work in Luxembourg’s growing space sector.
• Dynamic and supportive team environment.
• Contribute to international collaborations in the space industry.
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