Part-time Office Assistant

Job Overview

The Luxembourg Space Agency (LSA) is seeking a Part-time Office Assistant (m/f) to support its reception and daily operations. This is a 1-year fixed-term contract (50% part-time) role based in Luxembourg. The position requires strong organizational and communication skills, with a focus on ensuring smooth administrative operations and professional representation of the agency.

Job Responsibilities

• Welcome visitors and manage reception services.
• Manage calls, emails, mail distribution, and general correspondence.
• Prepare and organize meeting rooms.
• Assist with travel bookings and meeting arrangements.
• Support inventory and office supplies management.
• Maintain shared spaces and ensure replenishment.
• Assist in planning and coordinating internal/external events.
• Provide back-up support to the Office Coordinator.

Requirements

• Bac+2 degree in business administration (Bachelor’s preferred).
• 0–2 years of experience in administration, office support, or assistant role.
• Fluent in French & English; knowledge of German/Luxembourgish is a strong asset.
• Excellent communication and interpersonal skills.
• Strong IT skills (Word, Excel, PowerPoint, collaboration tools).
• Reliable, solution-oriented, and able to handle confidential information.
• Team player with a proactive and adaptable mindset.
• Availability every working day (mornings or afternoons).

Benefits

• Varied responsibilities in a professional and multidisciplinary organization.
• Opportunity to work in Luxembourg’s growing space sector.
• Dynamic and supportive team environment.
• Contribute to international collaborations in the space industry.

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