Administrative Assistant

Job Overview

Rapaport is seeking a highly organized Administrative Assistant to oversee the daily operations of their Dubai office and provide essential administrative and client support for Rapaport Auctions. The ideal candidate will thrive in a fast-paced environment and juggle multiple responsibilities with precision.

Company Overview

Rapaport is a global leader in the diamond industry, providing transparent, ethical, and competitive trading opportunities. The Dubai office is an essential regional auction house supporting international operations and client services.

Quick Details

• Salary Range: Market Competitive
• Job Type: Full-time
• Qualifications: None
• Experience: 3-5 years

Key Responsibilities

• Oversee day-to-day office operations and ensure smooth running of the Dubai office.
• Handle office bookkeeping and manage office inventory and supplies.
• Manage travel bookings, meeting schedules, and logistics for staff and visitors.
• Provide administrative assistance to the auction team, including organizing auction materials.
• Respond to client inquiries by phone and email promptly and professionally.
• Maintain databases, documentation, and filing systems accurately and confidentially.

Requirements

• 3–5 years of experience in office management, administration, or executive support.
• Exceptional multitasking, organizational, and time-management skills.
• Strong initiative, resourcefulness, and ability to work independently.
• Excellent communication skills in English (verbal and written).
• Proficiency in Microsoft Office Suite and comfort with digital systems.

Benefits

• Opportunities to work in a global leader in the diamond industry.
• Gain experience in a fast-paced and dynamic work environment.
• Develop strong organizational and administrative skills.
• Work in an essential regional auction house supporting international operations.
• Collaborate with a professional and customer-service-oriented team.