Administrative Secretary

Job Overview

Power Group Facilities Management Services is seeking an Administrative Secretary in the United Arab Emirates. This entry-level position requires supporting administrative operations and ensuring efficient office functioning within a leading facilities management company, contributing to enhanced asset performance and operational efficiency.

Company Overview

At Power Group Facilities Management Services, we deliver integrated facilities management (IFM) solutions designed to enhance asset performance, operational efficiency, and lifecycle value. Our expertise spans hard, soft, and specialized FM services, supported by preventive and predictive maintenance strategies, SLA-driven delivery, and KPI-based performance monitoring. We provide advanced MEP (Mechanical, Electrical & Plumbing) services, HVAC system optimization, building automation systems (BMS), and energy management solutions, ensuring compliance with local regulations, HSE standards, and international best practices. Our operations are driven by digital FM platforms, CAFM systems (Computer-Aided Facilities Management), asset tracking, and data analytics, enabling proactive maintenance, risk mitigation, and continuous improvement across all client facilities. With strong experience across residential communities, commercial assets, and industrial environments, we focus on sustainability, carbon reduction, and green facility practices to support long-term value creation. Our Core Services Include: Integrated Facilities Management (IFM); Hard FM Services: MEP Systems, HVAC, Electrical & Plumbing Maintenance; Vertical Transportation Systems: Elevator, Escalator & Lift Maintenance, Installation & AMC Services; Interior Design & Fit-Out Execution; Soft FM Services: Cleaning, Environmental Support & Waste Management; Pest Management (IPM – Integrated Pest Management Systems); Security & Surveillance Systems (CCTV, Access Control, Monitoring); Community Management & Owners Association (OA) / Owners Committee Support; Asset Management & Lifecycle Optimization (Asset Register, Depreciation Tracking, CAPEX Planning). We build long term strategic partnerships through operational excellence, compliance driven processes, and customer centric service delivery, positioning ourselves as a trusted leader in the facilities management industry.

Quick Details

• Salary Range: Market Competitive
• Job Type: Full-time
• Qualifications: None
• Experience: No Experience / Fresh

Key Responsibilities

• Manage and organize office files, documents, and correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit reports, presentations, and other administrative documents.
• Handle incoming calls and direct them to the appropriate department or person.
• Assist with data entry and maintain accurate records.
• Support general office administration tasks to ensure smooth operations.

Requirements

• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving abilities.
• A proactive and positive attitude.

Benefits

• Opportunity for career growth in the facilities management sector.
• Supportive and collaborative work environment.
• Gain valuable experience with a leading facilities management company.
• Competitive compensation package.
• Exposure to diverse projects and clients.
• Professional development opportunities.