Executive Assistant

Job Overview

The Global Wind Energy Council (GWEC) is looking for an Executive Assistant to support its operations in Aveiro, Portugal. This role involves providing high-level administrative support to ensure the smooth functioning of executive-level activities and contributing to the advancement of wind power globally.

Company Overview

The Global Wind Energy Council (GWEC) is a member-based trade association that represents the entire wind energy sector. GWEC has a proven track record of success in helping to build the wind power industry in emerging markets around the world, including China, Brazil, Mexico, South Africa, India, Mongolia, Argentina, and Vietnam. They work with national and international policymakers and industry associations to help ensure that wind power establishes itself as the answer to today’s energy challenges, providing substantial environmental and economic benefits. GWEC’s members represent over 1,500 companies, organizations, and institutions in more than 80 countries. Their activities include policy development, global outreach, information and education, and organizing key industry events. For more information, visit http://www.gwec.net.

Quick Details

• Salary Range: Market Competitive
• Job Type: Full-time
• Qualifications: None / Open to all applicants
• Experience: 5 Year+

Key Responsibilities

• Provide comprehensive administrative support to executives, including managing complex calendars and scheduling meetings.
• Coordinate extensive travel arrangements, including itineraries, bookings, and expense report preparation.
• Prepare and edit presentations, reports, and internal/external correspondence with high accuracy.
• Serve as a primary point of contact and liaison for internal and external stakeholders.
• Organize and maintain efficient office systems, including filing, data management, and document control.
• Assist with special projects and initiatives, conducting research and compiling information as needed.

Requirements

• Proven experience as an Executive Assistant, ideally in an international NGO or similar environment.
• Exceptional organizational and time management skills with the ability to prioritize effectively.
• Strong verbal and written communication skills, with keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Ability to handle sensitive and confidential information with the utmost discretion.
• Proactive, self-motivated, and capable of working independently and as part of a team.

Benefits

• Opportunity to play a key role in advancing global wind energy and climate action.
• Work within a dynamic, international, and impactful non-governmental organization.
• Access to professional development and continuous learning opportunities.
• Competitive salary and a comprehensive benefits package.
• Collaborative and supportive team culture.
• Contribution to a sustainable future and a cleaner planet.