Executive Assistant to the Chairman

Job Overview

Bain and Gray is seeking an Executive Assistant to the Chairman in Dubai, United Arab Emirates. This crucial role involves providing high-level administrative support to the Chairman, ensuring the efficient and effective management of executive affairs.

Company Overview

Bain and Gray is a trusted, long-term partner in Executive Support recruitment, specializing in permanent, temporary, and contract appointments. They work with London’s most respected organizations, focusing on developing exceptional talent and shaping meaningful careers. The company partners closely with both clients and candidates to ensure placements align with long-term ambitions and business needs, offering ongoing market insight to keep all parties informed and well-positioned.

Quick Details

• Salary Range: Market Competitive
• Job Type: Full-time
• Qualifications: none
• Experience: 5 Year+

Key Responsibilities

• Provide comprehensive administrative support to the Chairman, including managing complex calendars and travel logistics.
• Prepare, proofread, and edit confidential correspondence, reports, presentations, and other critical documents.
• Act as a primary point of contact, liaising professionally with internal and external stakeholders on behalf of the Chairman.
• Organize and coordinate high-level meetings, including agenda preparation, minute-taking, and follow-up on action items.
• Handle highly sensitive and confidential information with the utmost discretion and integrity.
• Support the Chairman with various ad-hoc projects and initiatives as required.

Requirements

• Proven extensive experience as an Executive Assistant supporting C-suite executives or Board members.
• Exceptional organizational, planning, and time-management skills with the ability to prioritize effectively.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Superior written and verbal communication skills in English, with keen attention to detail.
• Demonstrated professionalism, proactivity, and ability to maintain confidentiality.
• Capacity to work independently and manage multiple tasks in a dynamic, high-pressure environment.

Benefits

• Opportunity to work directly alongside top-tier executive leadership in a pivotal role.
• Competitive salary and a comprehensive benefits package.
• Significant opportunities for professional development and career advancement.
• Join a reputable and supportive team within a leading executive recruitment firm.
• Engaging and dynamic work environment in the vibrant city of Dubai.
• Contribution to the strategic operational success of the company.