Executive Assistant – Office of the Founder & Managing Director

Job Overview

Aegis Group is seeking a highly organized and proactive Executive Assistant to support the Founder & Managing Director in Dubai, United Arab Emirates. This pivotal role involves managing communications, scheduling, and various administrative tasks, ensuring the smooth operation of the executive office as the company embarks on massive expansions and business growth.

Company Overview

The Aegis Group was established in 2009 in the UAE. Ever since its conception, Aegis has grown and evolved into a diversified business house focused on meeting the bulk raw material needs of the Steel, Power, and Cement Industry. Their trading efforts are currently focused on Bulk, Limestone, Dolomite, Gypsum, and Coal. Aegis also operates its own fleet of Chartered in tonnage and Dry Bulk Vessels to provide end-to-end solutions to its clients. The company specializes in Value Addition within the supply chain and aims to cater to and exceed client expectations in a timely and professional manner. The Group is currently undergoing massive expansions and business growth, supported by the trust of its customers, suppliers, and employees.

Quick Details

• Salary Range: Market Competitive
• Job Type: Full-time
• Qualifications: None / Open to all applicants
• Experience: 5 Year+

Key Responsibilities

• Manage and maintain the Founder & Managing Director’s complex calendar and appointments.
• Coordinate and organize internal and external meetings, including preparing agendas and minutes.
• Handle confidential information with discretion and professionalism.
• Prepare and edit correspondence, presentations, and reports.
• Serve as the primary point of contact for internal and external stakeholders.
• Facilitate efficient communication and information flow within the executive office.

Requirements

• Proven experience as an Executive Assistant, ideally supporting C-level executives.
• Exceptional organizational and time management skills.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English.
• Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
• Strong interpersonal skills with a professional and discreet demeanor.

Benefits

• Opportunity to work directly with the Founder & Managing Director of a rapidly growing group.
• Exposure to diverse aspects of the Steel, Power, and Cement industries.
• Be part of a company experiencing massive expansions and business growth.
• Competitive salary and benefits package.
• Dynamic and supportive work environment in Dubai.
• Professional development and career advancement opportunities.