People & Office Coordinator

Job Overview

Epassi is seeking a part-time People & Office Coordinator to join their team in Stockholm, Sweden. This role is essential for supporting HR functions and ensuring the smooth operation of the office, directly contributing to employee wellbeing and a positive work environment.

Company Overview

Founded in Helsinki in 2007, Epassi is a pioneer in digital employee benefits and payments, and the leading global multi-benefits platform with a strong presence in the Nordics, Germany, the Netherlands, Italy, the UK, Ireland, Spain, Portugal, and France. Epassi’s innovative, unique and scalable solution combines all benefits into one mobile app-centric, user-friendly digital service, providing a digital marketplace for employee benefits. Epassi Group serves more than 50,000 employers and their over 30 million employees, with a partner network of more than 100,000 service providers. Epassi is a leading fintech company, recognized by the Financial Times as one of the fastest growing companies in Europe in 2022, 2023, 2024 and 2025, and ranked 32nd on Europe’s Long-Term Growth Champions 2025 list. Epassi – Boosting everyday wellbeing.

Quick Details

• Salary Range: Market Competitive
• Job Type: Part-time
• Qualifications: Bachelors-degree
• Experience: 5 Year+

Key Responsibilities

• Coordinate HR-related administrative tasks, including onboarding and offboarding processes.
• Manage office supplies, facilities, and general upkeep to ensure a productive environment.
• Support internal communications and organize company events or meetings.
• Assist with various people operations initiatives to boost employee wellbeing.
• Handle incoming inquiries and provide administrative support to the team.
• Ensure compliance with relevant policies and procedures.

Requirements

• Proven experience in an administrative, HR, or office coordination role, preferably in a mid-senior level capacity.
• Strong organizational and time management skills with attention to detail.
• Excellent communication and interpersonal abilities, both written and verbal.
• Proficiency in office software (e.g., Microsoft Office Suite) and digital tools.
• Ability to work independently and collaboratively in a fast-paced environment.
• Fluency in English and Swedish is required.

Benefits

• Opportunity to work for a fast-growing global fintech company.
• A role that directly contributes to boosting everyday employee wellbeing.
• Collaborative and supportive international work environment.
• Access to modern digital tools and innovative solutions.
• Opportunities for professional development and career growth.
• Flexible part-time work arrangements to support work-life balance.