Executive Assistant

Job Overview

Villegas Recruitment Firm is seeking a dedicated Executive Assistant to provide high-level administrative support in their dynamic Dubai office. This role involves assisting executives, managing schedules, and ensuring the smooth operation of daily administrative tasks within a firm focused on talent acquisition.

Company Overview

Villegas Recruitment Firm is a reputable private company, approved by Dubai SME and the Ministry of Economy. Headquartered in Dubai, United Arab Emirates, it specializes in partnering with multinational and government organizations to identify and place top-tier talent. The firm leverages advanced search techniques, including Artificial Intelligence and Automation, to connect highly qualified candidates, including UAE Nationals and future corporate leaders, with exciting career opportunities. Villegas prides itself on its values of experience and expertise, striving for a high degree of automation to ensure consistent quality services and swift turnaround times.

Quick Details

• Salary Range: Market Competitive
• Job Type: Full-time
• Qualifications: None / Open to all applicants
• Experience: 2 Year+

Key Responsibilities

• Provide comprehensive administrative support to senior executives, enhancing their efficiency.
• Manage complex calendars, schedule meetings, and coordinate appointments effectively.
• Organize and facilitate internal and external meetings, including preparing agendas and minutes.
• Handle confidential information with utmost discretion and professionalism.
• Arrange travel logistics, accommodations, and process expense reports accurately.
• Act as a primary point of contact and facilitate communication among stakeholders.

Requirements

• Proven experience as an Executive Assistant or in a similar administrative capacity (2+ years).
• Exceptional organizational and time-management skills with meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong verbal and written communication and interpersonal skills.
• Ability to work autonomously and collaboratively within a fast-paced environment.
• A proactive approach to problem-solving and decision-making.

Benefits

• Opportunity to work within a leading recruitment firm in Dubai.
• Exposure to a diverse portfolio of multinational and government clients.
• Collaborative and supportive work culture utilizing advanced technology.
• Potential for professional development and career advancement.
• Competitive remuneration package and associated benefits.
• Direct contribution to the firm’s strategic talent acquisition initiatives.