Executive – Company Secretarial

Aitken Spence is seeking an Executive – Company Secretarial to support the effective management of company secretarial functions across Group companies. This role involves corporate governance, statutory compliance, intellectual property matters, and maintaining accurate corporate records.

Aitken Spence PLC, established in 1868, is a leading diversified conglomerate in Sri Lanka with operations in Hotels, Travel, Maritime Services, Logistic Solutions, Power Generation, Plantations, Insurance, Financial Services, Printing and Apparel. The company has operations in nine countries and is committed to leading strategic growth businesses.

Join Aitken Spence Corporate Services (Pvt) Ltd in Colombo, Sri Lanka, and contribute to our commitment to excellence in corporate governance. Apply now to be part of a dynamic team.

Company Overview

Established in 1868, Aitken Spence PLC is a prominent diversified conglomerate in Sri Lanka with a rich history in trading and maritime services. The company has expanded its portfolio to include Hotels, Travel, Maritime Services, Logistic Solutions, Power Generation, Plantations, Insurance, Financial Services, Printing, and Apparel. With operations spanning nine countries, Aitken Spence is recognized for its strategic growth and commitment to corporate citizenship, being a signatory to the UN's Global Compact and consistently awarded as one of Sri Lanka's best corporate citizens.

Quick Details

• Job Type: Full-time
• Experience: 2 Year+
• Qualifications: Bachelors Degree

Key Responsibilities

• Assist in company secretarial administration and statutory compliance matters across Group companies.
• Organise and administer board, committee and shareholder meetings, including preparing meeting papers, draft minutes and resolutions.
• Prepare and submit statutory documents to the Registrar of Companies and other relevant authorities within prescribed deadlines.
• Maintain and update statutory registers, corporate records and databases, ensuring accuracy and confidentiality.
• Prepare certified copies and extracts of resolutions and other corporate documents, and coordinate their execution and issuance.
• Assist in coordinating Annual Report preparation and compiling company secretarial and corporate governance information.

Requirements

• Full or part professional qualification in Company Secretarial Practice or a degree in Law, Business Administration or related discipline with relevant experience.
• Minimum of two years’ experience in company secretarial work, preferably within a listed company, diversified group or secretarial services firm.
• Working knowledge of the Companies Act, CSE Listing Rules and corporate governance requirements, with practical experience in statutory filings through the eROC system.
• Experience in maintaining statutory registers and corporate records, preparing statutory documents, and coordinating meetings.
• Excellent command of written and spoken English, with strong drafting, communication and coordination skills.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Strong attention to detail, sound organisational skills and ability to manage multiple deadlines while maintaining confidentiality.

Benefits

• Opportunity to work within a leading diversified conglomerate in Sri Lanka.
• Gain experience in corporate governance and company secretarial practices.
• Contribute to a company with a strong commitment to corporate citizenship and strategic growth.
• Work in a professional environment with opportunities for development.